In addition to the class of 2011 college enrollment data already in Salesforce, we’ve now uploaded the class of 2010 college enrollment data as well. If you haven’t already, please review the class of 2011 data and update as needed. Please also review the newly added 2010 enrollment data and update if necessary (e.g., if there is a student for whom the National Student Clearinghouse has no data, but you know that student is attending college, we want you to update that student’s record in Salesforce to reflect the student’s college info).
FYI – The National Student Clearinghouse provides data on each semester of a student’s college enrollment history, therefore students from the class of 2010 will have multiple college enrollment records (one for each semester). If you have edits to the class of 2010 data, provide as much information as you know (e.g., if you know a student is currently enrolled at UC Berkeley, but you are unsure if this student attended college last year, add UC Berkeley to the student’s college record and designate the start date as September 15, 2011 and end date as December 15, 2011. But if you know, for example, that this student attended UC Berkley last year as well as this current semester, designate the start date as September 15, 2010 and the end date as December 15, 2011). All edits to the class of 2010 and 2011 college enrollment data should be completed by January 2, 2012. Here are instructions for how to edit college enrollment data in Salesforce:
- Take a look at these reports to see the distribution of your:
- Watch this 5 minute video on Updating your College Enrollment Data in Salesforce
- To update your students college enrollment, go to this page and select the year you want to update.
- To update multiple students at once:
- Click on multiple checkboxes in the left column;
- Double click on the pencil icon in the field you want to change
- For College or University, type in the name of the college and press the magnifying glass. Select the college from the list. If the college is not on the list, please send mail to Rosalind.
- For Type, pull down and select 2 year college, 4 year college or no college. If choosing “No College”, there is no need to update any other field.
- For Status, pull down and select Full-time, half-time or less than half-time.
- For Start Date and End Date use 9/15/2011 and 12/15/2011, respectively.
- After selecting the value for which you want to change multiple rows, select “All 3 (the number of rows you checked) selected records”, then click the “Save” button.
- Uncheck the rows you just saved before you check new rows to update with different values.
- To update a single student at a time, follow the same instructions for multiple rows above, except do not check the boxes in the left column.
If you have any questions about updating your college enrollment data, please contact Rosalind.
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